Position Title: Administrator – Project Management

Department: Project Management

Reports to: Assistant Manager – Project Management

Job Purpose

The Project Management Administrator (PMA) will play a key role in the Project Management department, assisting the Assistant Manager in managing the day-to-day activities of various projects to ensure they are completed on time, within budget, and to the required quality standards. The PMA will also be responsible for ensuring the propeupdating the project management system on CRM named the Central Link, which hosts all project details.

The PMA will provide administrative and project management support to the Assistant Manager and the Project Management team. They will be responsible for:

• Assisting in the planning, execution, and monitoring of projects.

• Updating the project management system on CRM the Central Link.

• Collecting risks and issues from project teams.

• Analyzing and evaluating lessons learned from completed projects.

• Coordinating assigned projects.

Main Duties and Responsibilities

• Support the identification of project deliverables and key performance indicators, align projects with the MGA’s Strategic intent, and plan tasks to achieve defined objectives.

• Assist in developing and maintaining project plans and schedules.

• Monitor project progress, identifying and addressing potential risks and issues.

• Prepare and maintain project documentation, including status reports, risk logs, and issue logs.

• Communicate project scope and status to stakeholders, keeping them informed about project status through regular updates.

• Organise and facilitate project meetings and workshops.

• Conduct project reviews and post-project evaluations.

• Assist in the implementation of projects.

• Assist in the collation of lessons learned, their analysis and dissemination.

• Assist in communicating the department's goals and the MGA’s project achievements.

Technical/Professional Expertise

• MQF Level 5 qualification;

• Experience in a project management role will be considered an asset.

• Strong understanding of project management principles and methodologies.

• Experience with project management software.

• Excellent communication and interpersonal skills.

• Ability to work independently and as part of a team.

• Highly organised and detail-oriented.

• Proficiency in English, with the ability to convey ideas clearly and concisely.