Position Title: Administrator - Finance Operations
Department: Finance

Reports to: Senior Executive – Finance Operations (and Chief Officer – Finance where applicable)

Job Purpose

The person will be assisting the Senior Accounts Executive in the day-to-day operational activities within finance.

Main Duties and Responsibilities:

• Responsible for the petty cash management whilst carrying out the following activities : Facilitates the reimbursement process, Preparation of monthly liquidation report of petty cash expenses, Preparation of monthly petty cash reconciliation, and Facilitate the replenishment of petty cash;
• Responsible for the fuel, stationery and mobile/telephony usage analysis whilst carrying out the following activities: Reconciling the actual usage/consumption to supporting documents, Reconcile monthly invoices to supporting documents for inconsistencies, mistakes, or any missing documents, Perform a monthly stock take of stationery for replenishment;
• Recording in the accounting system the items (goods or services excluding fixed assets) procured;
• Facilitation of payment to suppliers as follows; If payment is in cheque, preparation of cheque and routing the cheque for approval before the due date, and If payment is through bank transfer, hands over the invoices due for payment to the Accountant to initiate the fund transfer.
• Responsible for the filing of paid invoices upon completion of the payment process;
• Performing bank, fixed asset, and supplier statement reconciliations on a monthly basis;
• Participates in focus groups, project teams, group and section meetings and attends all training sessions as and when requested;
• Performing other duties as required or directed by the Authority and appointee's superior whilst ensuring that all deadlines are met in a timely manner, even if this requires working after normal office hours.

Technical/Professional Expertise:

• Diploma level of education in Accounting or related field (MQF Level 5);
• Candidates that are in the process of getting a degree qualification in Accountancy will be given preference;
• Experience in a similar position shall be considered an asset;
• Proficiency in the use of accounting systems and other IT systems shall be considered an asset;
• Proficiency in the use of Microsoft Office;
• Be capable of working within a team;
• Possess good organizational skills;
• Knowledge on the public procurement regulations shall be considered an asset;
• Ability to plan work to ensure deadlines are met;
• Be smart, highly motivated, well presented and with good communication skills;
• Be ethical, acting with integrity and honesty;
• Takes ownership, initiatives, and actions.