Position Title: Officer - Authorisations
Department: Authorisations
Reports to: Senior Executive – Authorisations
Job Purpose
The Authorisations Officer is responsible for supporting the assessment and processing of various applications submitted to the Authority. The role involves conducting due diligence, reviewing documentation, and ensuring that applications are complete, accurate, and in line with regulatory requirements. The Officer works closely with applicants and internal stakeholders, contributing to sound decision-making and the effective functioning of the authorisation process.
Key Accountabilities/Key Activities
• Conduct due diligence reviews with a focus on:
o Identification and verification (ID&V) of individuals and entities.
o Reviewing corporate structures and shareholding arrangements.
o Ensuring all submitted documentation is complete, consistent, and accurate.
• When assigned, carry out criminal probity screening and review findings in coordination with the Criminal Probity Screening Team.
• Assess and process other application types, including but not limited to licence surrenders, voluntary licence suspensions, recognition notices and changes to existing licences.
• Perform initial checks on applications to confirm that all required information and fees have been submitted.
• Review and assess legal documents, declarations, resolutions, and other supporting documentation to ensure regulatory alignment.
• Request clarifications or additional documentation from applicants where necessary and follow up to resolve any inconsistencies or gaps.
• Draft internal memoranda outlining findings and make recommendations for approval or rejection of applications.
• Process and issue approvals for key persons and other related certificates.
• Participate in meetings with prospective and current applicants as required.
• Liaise with other departments to support the assessment of applications and resolution of cross-functional matters.
• When appropriate, support the assessment of Source of Funds / Source of Wealth.
• Maintain up-to-date and accurate case files and update internal systems accordingly.
• Contribute to improvements in internal processes, templates, and procedures.
• Carry out any other duties as may be assigned by management from time to time, including participation in training, conferences, meetings, or cross-departmental projects to support the department’s and Authority’s objectives.
Technical/Professional Expertise
• Degree level in Business, Finance, Management, Criminology, or a related field (MQF level 6 or equivalent).
• A diploma qualification in Business, Finance, Management, Criminology, or a related field (MQF level 5 or equivalent) will still be considered if accompanied by relevant experience.
• Experience in a regulatory, compliance, or financial services environment is considered an asset.
• Prior experience in KYC, customer due diligence, or reviewing corporate structures is highly desirable.
• Strong analytical, organisational, and problem-solving skills.
• Excellent written and verbal communication abilities.
• High attention to detail and accuracy.
• Sound judgement and discretion in handling sensitive or confidential information.
• Ability to manage multiple tasks and prioritise effectively in a fast-paced environment.
• A professional, collaborative attitude and willingness to learn.
Benefits
English