Executive – Human Resources and Office Administration

Full Time

Job Description


Job Title: Executive – Human Resources and Office Administration

Directorate: Operations

Reporting to: Head – Human Resources and Corporate Affairs, Deputy CEO and COO

Job Purpose

The selected individual will join a tight-knit team and will be contributing towards the enhancement of an employee-oriented, high-performance culture that emphasizes on quality, productivity and goal attainment. The individual will also be coordinating the office and facilities management functions to reflect the highest standards that the Authority promotes.

Main responsibilities

  • Take an active role in the end-to-end recruitment cycle of the Authority, namely but not limited to, shortlisting, interviewing, liaising with internal and external stakeholders and coordination of job offers;
  • Assist in the onboarding and induction process of new employees;
  • Assist in the management of the training function of the organisation, including but not limited to the liaison with internal and external stakeholders, coordination of training requests, management of the training calendar;
  • To proactively identify employee and culture-related issues and identify ways how to keep building a proactive culture;
  • Ensuring the smooth running of the office, including but not limited to, front office, event logistics, cleaning, and facilities management;
  • Improving departmental policies and procedures and day-to-day operations;
  • Maintaining and up-keeping office equipment and furniture whilst purchasing and maintaining stock levels of general office supplies;
  • Be responsible for office health and safety measures and ensuring they are continuously updated to reflected latest standards;
  • Supporting, assigning and managing administration staff including front office, housekeeping and courier services;
  • Maintaining office condition and cleanliness and be the first point of contact for facilities management;
  • Planning and coordinating in-house and off-site events while ensuring meeting rooms are adequately;
  • Assist in any other duties that may be assigned from time to time.

Professional Qualifications and Expertise

  • Minimum of 3 years’ experience in a similar role is required;
  • Degree level of education or equivalent (MQF level 6);
  • Proven leadership skills;
  • Proven ability to work well in a team;
  • Ability to work autonomously;
  • Professional level of English and Maltese - written and verbal;
  • Proven communication and organisation abilities;
  • Excellent time management.
  • Ability to work under pressure in a fast-paced and changing environment;
  • Strategic thinking;
  • Ability to take ownership of actions and deliverables